Chattahoochee Road Runners Club

Privacy Policy

Last Updated: July 18, 2025
This Privacy Policy explains how the Chattahoochee Road Runners Club collects, uses, and safeguards your personal information.

1 Information We Collect

Personal Information
  • Name, email address, and phone number
  • Mailing and billing addresses
  • Emergency contact details
  • Membership preferences and running experience
  • Payment information (processed securely via Stripe)
Usage Information
  • Website usage data and analytics
  • Event participation and attendance records
  • Communication preferences and history
  • Device information and IP addresses

2 How We Use Your Information

Membership Management
  • Process and manage your membership
  • Send membership confirmations and renewal notices
  • Provide access to member-only content and events
  • Handle billing and payment processing
Communication
  • Send event announcements and updates
  • Share club news and running tips
  • Respond to your inquiries and support requests
  • Send safety alerts and emergency notifications
Safety and Security
  • Maintain emergency contact details
  • Track event participation for safety purposes
  • Ensure compliance with club policies
  • Protect against fraud and abuse

3 Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following limited circumstances:

Service Providers

We work with trusted third-party service providers who assist us in operating our website and delivering services. These include:

  • Stripe: For secure payment processing and billing
  • Clerk: For user authentication and account management
  • Cloudflare: For website hosting, security, and performance optimization
  • Mailgun: For email services and club communications

These providers are contractually obligated to protect your information and maintain appropriate security measures.

Legal Requirements

We may disclose your information if required by law, court order, or government regulation, or to protect the rights, property, or safety of our members or the public.

Emergency Situations

In emergency situations, we may share your contact information with emergency responders or medical personnel to ensure your safety.

4 Data Security and Protection

Security Measures
  • Encryption of sensitive data in transit and at rest
  • Secure payment processing via Stripe
  • Limited access to personal information on a need-to-know basis
Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations.

5 Your Rights and Choices

Access and Control
  • Access and update your personal information
  • Request deletion of your personal data
  • Opt out of marketing communications
  • Request a copy of your data
Communication Preferences

You can manage your communication preferences through your member account or by contacting us directly. You may opt out of non-essential communications while still receiving important safety and membership-related notices.

Cookies and Tracking

Our website uses cookies and similar technologies to improve your experience. You can control cookie settings through your browser preferences, though some features may not function properly if cookies are disabled.

6 Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

For minors aged 13-17, we require parental consent for membership and may collect limited information necessary for participation in club activities.

7 Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by:

  • Posting the updated policy on our website
  • Sending an email notification to all members
  • Updating the "Last Updated" date at the top of this policy

Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.

8 Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: secretary@crrclub.com

Website: Contact Form

Privacy Policy Acknowledgment

By using our website and services, you acknowledge that you have read and understood this Privacy Policy. This policy applies to all information collected through our website, membership processes, and club activities.

This Privacy Policy is effective as of the date listed above and supersedes all previous versions.